Terms of Use for Trainers
Last updated: April 9, 2026
These Terms of Use govern access to and use of the SaaS platform provided by Arian Roque, operating under the Rutinize brand (the “Provider”; contact: [email protected]), by trainers, coaches, fitness professionals and other professionals who use the platform to manage clients, programs, forms, content and related services.
By receiving access credentials to the Platform, accessing it or using any of its features, the trainer agrees to be bound by these Terms of Use.
Definitions
- Platform: the Rutinize SaaS software, including all its features, interfaces and APIs.
- Trainer: any natural or legal person who accesses the Platform with a trainer role.
- Client: a natural person that the Trainer adds to the Platform as a recipient of their services.
- Trainer Content: programs, exercises, forms, videos and any other material the Trainer creates or uploads.
- Client Data: personal and training information of Clients managed through the Platform.
1. Eligibility and registration
The Platform is intended for physical training or sports professionals. By accepting these Terms, the Trainer declares they have legal capacity to enter into contracts in their jurisdiction.
Trainer accounts are created exclusively by the Platform administrator. Trainers cannot self-register; access is granted through credentials provided directly by the Provider or an authorized administrator.
2. License to use
The Provider grants the Trainer a non-exclusive, non-transferable and revocable license to access and use the Platform during the term of these Terms, solely for the purposes described in this document.
3. Acceptable use
The Trainer agrees to:
- Use the Platform solely to manage their own clients and professional training services.
- Not share access credentials with third parties.
- Not attempt to access data of other trainers or clients that does not belong to them.
- Not reverse engineer, decompile or attempt to extract the Platform’s source code.
- Comply with all applicable regulations, including data protection regulations.
4. Client management and Trainer responsibilities
The Trainer is the data controller for their Clients’ personal data within the meaning of the GDPR. The Provider acts as data processor, as established in the Data Processing Agreement.
The Trainer is solely responsible for:
- Obtaining appropriate legal bases for processing Clients’ data, including consent where required.
- Informing Clients about the processing of their data.
- Ensuring training programs are appropriate for each Client.
- Any physical, health or other harm Clients may suffer from the training programs the Trainer designs.
5. Dynamic forms and sensitive data
The Platform allows the Trainer to create custom forms to collect Client information. The Trainer is solely responsible for the content of those forms and the legal basis justifying each question.
If the Trainer includes questions relating to health, injuries, medical conditions or other special category data (GDPR Art. 9), the Trainer is responsible for informing the Client, obtaining their explicit consent and complying with all obligations under that article.
The Provider does not review the content of the Trainer’s forms and does not manage consent for special category data.
Presenting documents to clients: the Platform automatically detects if a Client has not accepted the corresponding legal documents and presents the acceptance flow before they can access their content.
6. Trainer Content
The Trainer retains all intellectual property rights over Trainer Content. The Trainer grants the Provider a limited license to store, process and display that content solely to provide the service.
The Trainer warrants that Trainer Content does not infringe third-party rights and contains no illegal or defamatory material.
7. Progression Engine
The Platform includes a Progression Engine that automates adjustments to Clients’ programs according to parameters the Trainer configures. The Trainer acknowledges that:
- It is their responsibility to correctly configure Engine parameters for each Client.
- The Engine does not assess the Client’s health or individual circumstances in real time.
- They must monitor Clients’ progress and update the configuration when necessary.
- The Provider shall not be liable for Engine adjustments made pursuant to the Trainer’s configuration.
8. Service availability
The Provider will endeavor to keep the Platform available but does not guarantee uninterrupted operation.
9. Limitation of liability
To the maximum extent permitted by law, the Provider shall not be liable for indirect damages, data loss, revenue loss or any consequential damages arising from use or inability to use the Platform.
The Provider’s total liability shall not exceed the amount paid by the Trainer in the three months preceding the event, or €100 if no payment has been made.
This limitation does not apply in cases of the Provider’s willful misconduct or gross negligence.
10. Data protection
The processing of Clients’ personal data by the Provider on behalf of the Trainer is governed by the Data Processing Agreement (DPA).
11. Amendments to the Terms
The Provider may modify these Terms at any time. When changes are significant, the Trainer will be notified with reasonable advance notice. Continued use implies acceptance of the updated Terms.
12. Dispute resolution
For any dispute, first contact us amicably at [email protected] — subject “Dispute — Terms of Use”.
13. Governing law
These Terms are governed by the laws of Canada. If the Trainer operates in the EU, they retain all rights granted by the GDPR and EU consumer regulations.